Virtual Meeting Rooms

How to Use a Virtual Meeting Room

Virtual meeting rooms are subject to the same rules set forth in the LCPL Public Meeting Room Policy.

Scheduling:

• Meetings must begin during library open hours:
  • Monday through Thursday from 11:30am to 6:30pm
  • Fridays and Saturdays from 9:30am to 4:30 pm
  • Exceptions: Days when the library is closed for holidays or emergencies.
  However, meetings are permitted to continue beyond library hours.
• Meetings must be booked at least 1 week in advance and may be scheduled up to 6 months in advance.
• Meetings can be booked in half-hour blocks, for up to 4 hours
• You may have up to 3 meetings scheduled for your group at a time
• Book your meeting by calling 219-769-3541. Once booked, library staff will email you the invitation information to share with your attendees.
• Organizers are asked to join the meeting 15 minutes prior to start time so that library staff can familiarize you with the controls and transfer host access.
• If organizers do not join 15 minutes prior to the start time, the library reserves the right to cancel the meeting. 

Features: 

LCPL provides this service via Zoom Video Communications. These meeting rooms include:

• 100 person capacity
• Video chat
• Text chat
• Screen sharing

Technology Required:

• A computer or mobile device (such as a smart phone or tablet) 
  • Zoom is available on Windows, Mac OS, Linux, iOS, Android, and Chrome OS
• An internet connection or a mobile data plan (carrier charges may apply)
• A microphone
  • If your device doesn't have a built-in microphone, a regular telephone will also work for audio access only (long-distance charges may apply)
• A webcam is helpful, but not required.