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Need a place for your group to meet? Check our policy for using our public meeting rooms.

Public Meeting Room Use Policy

Purpose

The library encourages public use of meeting rooms as gathering places to exchange ideas; access and share information and participate in programs created for public enjoyment, public education and civic engagement. The meeting rooms will be available on an equitable basis regardless of the beliefs or affiliations of individuals or groups requesting their use. Permission to meet at the Library does not in any way constitute or imply endorsement of the users’ policies, beliefs or programs by the Library staff or Board of Trustees.

Apply to use a public meeting room! (Small group rooms do not require an application.)

Room Use Priority

Priority will be given to: Library sponsored and co-sponsored activities and events. All other groups will be given consideration on a first-come/first-served basis. The Library reserves the right to reschedule confirmed meeting room reservations to accommodate library meetings or events. In such rare instances, the Library will make every reasonable effort to give ample notice and to assist the group in reserving another date or library meeting room.

Eligibility

Meeting rooms are available for non-commercial use by local not-for-profit organizations, governmental agencies, and educational entities.

  • Local refers to non-profit organizations based in or serving residents of the Lake County Public Library district.

  • Groups are considered not-for-profit when their mission serves an educational, cultural, charitable, political or civic purpose. Not-for-profits include 501(c)3, 501(c)4, 501(c)5, 501(c)6, 501(c)7, 501(c)8 corporations. Meeting room reservations requests by not-for-profit organizations must include a copy of the 501(c) certificate. This requirement may be waived by the Director in the case of local, organized, small not-for-profit unincorporated associations that provide other supporting documentation.

  • The person filling out a meeting room reservation request on behalf of the group must have a Full Access library card in good standing from Lake County Public Library and be at least 18 years old. Exceptions to this requirement may be made for representatives of federal, Indiana, or local agencies or political subdivisions.

  • First time users must submit an application for use. The Library reserves the right to review each prospective meeting room request and determine whether the group qualifies and the planned use fits within the guidelines and terms of Library policies and this Meeting Room Agreement.


Meeting Room Fees

Eligible groups may reserve and use library meeting rooms for non-commercial activities without charge under the following conditions:

  • The group is a local not-for-profit organization, governmental agency, or educational entity

  • The meeting is open to all people who wish to attend.

  • No fees or donations are collected or solicited for admission or participation in the meeting or event. No fundraising takes place during the meeting.

A local not-for-profit organization, governmental agency, or educational entity using the room for non-commercial activities will be charged the rental fees* listed under the following conditions:

  • Meetings are not open to and advertised to the general public, e.g., board meetings, committee meetings, training sessions, and the like.

  • A group has restricted attendance to a limited or designated audience.

  • The group requires an exchange of money, goods, or services for attendance (regardless of the exchange being on or off our premises). This includes meetings held by federal tax exempt organizations as well as governmental agencies.


Meeting Room Capacity Fee
Merrillville - Meeting Rm A 150 $150
Cedar Lake 50 $50
Griffith-Calumet 50 $50
Hobart 30 $50
Lake Station-New Chicago 50 $50
St. John 50 $50
Dyer-Schererville - Whole 50 $50
Munster 50 $50
Highland 50 $50
Merrillville - Meeting Rm B 25 $50
Dyer-Schererville - Half 35 $25
Merrillville - Meeting Rm C 15 $25
Merrillville - Meeting Rm D 15 $25

Cleaning Fees: Hourly Rate


Reservations

To insure and promote the accessibility of library meeting rooms to a wide variety of community groups eligible groups may:

  • book three consecutive meetings system-wide at a time on a rolling basis.

  • reserve meeting rooms up to 6 months in advance, as available, up to 20 times a year.

  • only use rooms during normal library operational hours, Monday – Saturday.


Acceptable Use Guidelines

  • No sale of goods or services, fundraising, or solicitation for future sales or services will be permitted without prior Library Administration approval. “Solicitation” is any act or attempt to advertise, market, or sell any product or service; to seek membership in any organization; or to obtain a donation/contribution. This includes the collection of “free-will” offerings. Public property, such as Library buildings, facilities, parking lots, grounds and other real property, is held in trust for the public. It is to be used for governmental and public purposes and governmental property is not to be used for private gain.

  • Library meeting rooms are designed to meet general, non-commercial, informational, educational, cultural and civic needs. Excluded are purely social events which include but are not limited to parties or entertainment and meetings for the benefit of private individuals.

  • The meeting room kitchens are not intended for cooking, but to provide a convenient space for the preparation of light refreshments. No meals may be served unless prior approval is given in writing by Library Administration.

  • All activities and programs conducted in library buildings must comply with federal, state, and local laws and are subject to the rules, regulations, and policies of the Library.

  • Meeting rooms are not available if the Library is closed due to an emergency or inclement weather.

  • Library personnel have free access to enter any meeting room at any time. The Library Board has vested in Library personnel the authority to supervise meeting room use and to interpret policy; however, final authority rests with the Library Director.


Responsibility of User

  • The group must have a signed application on file agreeing to our policies, to be signed on an annual basis by an authorized representative of the group. The individual agrees to be the responsible party. If unavoidable circumstances prevent attendance by the applicant, he/she is still personally responsible for the proper use of the facility and payment for any damage. 

  • Minimum attendance may be required. Groups must stay within the designated maximum seating capacities of assigned rooms.

  • Cancellations by groups must be received by the Library at least 48 hours in advance. A penalty in room use privileges may be imposed on groups who do not cancel their meetings by the designated deadlines.

  • Any publicity materials must clearly indicate that the program is under the sponsorship of the group and not the Lake County Public Library.

  • The Library will provide basic housekeeping service such as regular cleaning as part of meeting room maintenance. Any additional cleaning or repair required beyond normal library maintenance will be billed at an hourly rate. The cost of any materials required for any repair will be billed to the responsible party.

  • Excessive amounts of garbage (beyond the capacity of trash receptacles provided in the meeting room) must be removed by the room user to outside trash receptacles.

  • The Library is unable to provide storage space for materials or equipment between meetings.

  • Children and youth groups are required to use the meeting rooms under adult supervision.

  • All meetings must be over and the rooms vacated 30 minutes before the library closes. 


Meeting Room Amenities

  • Kitchen

  • Screen

  • Podium

  • Wifi

  • Each meeting room is equipped with a standard number of tables and chairs. A group may change this arrangement for their specific use. Furniture should be left in a clean, neat, and orderly arrangement at the close of the meeting.


Revocation and Refusal of Authorization for Use

Authorization to use library facilities may be revoked. Persons or organizations refused the use of the meeting rooms or persons or organizations whose privileges to use the meeting rooms have been revoked shall have the right to appeal in writing to the Library Director. Such appeals must be submitted in writing within 10 days after notice of the refusal to use the meeting rooms or the revocation of use of the meeting rooms.

The privilege of using Library meeting rooms will not be granted or will be revoked if the activities or intended activities of the meeting room users negatively impact normal operations in any of the following ways:

  • The meeting is conducted in a noisy, disorderly or inflammatory manner.

  • The size of the meeting presents personal safety or building security issues, or creates an undue parking demand on library lots or the surrounding neighborhood.

  • The activities of meeting room users disrupt or will be disruptive to other library patrons’ use of library facilities or distract library staff from the performance of their duties.

  • The meeting room users neglect to pay all required fees, or neglect to pay for damages to the meeting room.

  • Misrepresentation of information supplied on Meeting Room Agreement form

  • Repeated failure to show up for scheduled reservations or frequent cancellations

  • Physical abuse of facilities and/or equipment

  • Failure to adequately supervise participants of meeting

  • Failure to vacate the room by the scheduled reservation time

  • Violation of Library Policies

Adopted by the Board of Trustees of the Lake County Public Library - 10/26/95
Revised - 3/25/04
Revised - 5/26/16
Revised - 3/23/17
Revised - 8/29/19
Reviewed - 4/24/25

*ST-105 General Sales Tax Exemption Certificate is required.

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Small Group Room Guidelines  

Lake County Public Library provides small group rooms for the use of eligible cardholders.

The rooms may be used in accordance with the following guidelines:

  • Eligible Users must be at least 18 years old and and present their own LCPL card for small group room use. (In House Use cards are acceptable for small group room bookings).
  • The library cardholder who booked the small group room is responsible for other users and must remain in the small group room.
  • Users are limited to one 2-hour reservation per day.
    • After two hours of use, users may continue until the room is reserved for a new user.
    • Please be respectful to staff and other users by leaving the room quickly (within 5 minutes) when notified that time has ended.
  • Reservations accepted up to 2 months in advance.
  • Users may have up to 2 reservations at a time – limited to one reservation per day.
  • Room users may not exceed a room’s capacity. Capacity ranges from 1 to 10 people depending on branch; call or email the library to see if your group can be accommodated.
  • Library staff are not responsible for personal belongings left unattended.
  • Small group rooms unoccupied for more than 15 minutes may be reserved by another user.
  • Small group rooms close 15-minutes before the branch closing time.

Violation of these guidelines or the Library’s Rules of Conduct could result in loss of Small Group Room Privileges.

Issued: Administration, 3/8/18
Revised: 1/26/24

Upcoming Events
Fri, Aug 01, 9:00am - 5:00pm
Dyer-Schererville - Children's Programming Room
Drop off your favorite teddy bear or stuffy and let them spend the weekend in the library!

Fri, Aug 01, 2:00pm - 4:00pm
Merrillville - Children's Programming Room
Join us for a different family film each Friday. Snacks will be provided too!

Sat, Aug 02, 9:30am - 12:30pm
Hobart - Programming Room
Adults and teens, please join us with your projects (knitting, crochet, cross-stitch, embroidery, etc.) to chat and stitch! Bring your... more
Adults and teens, please join us with your projects (knitting, crochet, cross-stitch, embroidery, etc.) to chat and stitch! Bring your supplies, and other attendees can instruct on crochet as needed.

Sat, Aug 02, 10:00am - 11:00am
Munster - Large Meeting Room
Each session includes a series of asanas (postures) & sequences of pranayam (breathing exercises) for good health. Please bring your own... more
Each session includes a series of asanas (postures) & sequences of pranayam (breathing exercises) for good health. Please bring your own mat to class.

Sat, Aug 02, 11:00am - 12:00pm
Highland - Children's Programming Room
In this program participants will get the opportunity to read to a therapy dog. Ages 6-11. Registration is required.

Sat, Aug 02, 1:00pm - 3:00pm
Merrillville - Meeting Room C
Bring your craft projects from home and join us to chat with fellow crafters while working on your project without the interruptions of... more
Bring your craft projects from home and join us to chat with fellow crafters while working on your project without the interruptions of home. All are welcome.

Mon, Aug 04, 11:00am - 12:00pm
Merrillville - Small Group Room #2
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your... more
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your technology problems. Patron must bring their device with them.

Mon, Aug 04, 2:00pm - 3:45pm
Highland - Meeting Room A
Come and enjoy this afternoon movie with us! Popcorn and snacks will be served. Seating is limited. Registration is required.

Mon, Aug 04, 2:00pm - 4:00pm
Griffith-Calumet Twp - Meeting Room
Here is an original film about multiple families and a special place they inhabit. The story travels through generations, capturing the... more
Here is an original film about multiple families and a special place they inhabit. The story travels through generations, capturing the most relatable of human experiences.

Mon, Aug 04, 4:00pm - 5:00pm
Merrillville Branch - Upper Level
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your... more
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your technology problems. Patron must bring their device with them.

Mon, Aug 04, 6:00pm - 8:00pm
Munster - Large Meeting Room
Steel yourself for the rest of the week with Monday Night Adult D&D! We'll be following 5e rules and will be running the Out of the... more
Steel yourself for the rest of the week with Monday Night Adult D&D! We'll be following 5e rules and will be running the Out of the Abyss campaign. Beginners and experienced players welcome!
This event is full

Tue, Aug 05, 10:30am - 11:30am
St. John - Children's Program Room
Join us for this month's travel film about Athens. Light refreshments will be served. Please register.

Tue, Aug 05, 1:00pm - 2:00pm
LCPL Virtual Branch - Public Virtual Mtg Rm 1
Join other readers for a livestream conversation with Jay Falk about The Bird Book.

Tue, Aug 05, 2:00pm - 3:30pm
Merrillville - Children's Programming Room
Age-appropriate, research-based safety lessons. Questions? Call Fair Haven's Jennifer Potter at (219) 961-4357. All adults attending... more
Age-appropriate, research-based safety lessons. Questions? Call Fair Haven's Jennifer Potter at (219) 961-4357. All adults attending must be accompanied by a child. All children must be with an adult.

Tue, Aug 05, 4:00pm - 5:00pm
Merrillville - Small Group Room #3
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your... more
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your technology problems. Patron must bring their device with them.

Cancelled
Tue, Aug 05, 4:30pm - 6:00pm
Merrillville
Come in to the Library and enjoy some crafting!

Rescheduled
Tue, Aug 05, 4:30pm - 6:00pm
New date Tuesday, August 19, 4:30pm - 6:00pm
Munster
Come in to the Library and enjoy some crafting!

Tue, Aug 05, 5:00pm - 6:00pm
Merrillville - Meeting Room B
Join Coates Inc. for a free interactive series of college & career workshops designed to help high school students prepare for life... more
Join Coates Inc. for a free interactive series of college & career workshops designed to help high school students prepare for life after graduation. High school-aged teens (ages 14-18) are welcome.

Wed, Aug 06, 1:00pm - 3:00pm
St. John - Large Meeting Room
Bring your current craft project and join in the conversation! Please register.

Wed, Aug 06, 2:00pm - 3:00pm
Merrillville - Meeting Room B
Join us at the library for a fun and creative workshop focused on the art of flash fiction!

Wed, Aug 06, 4:00pm - 5:00pm
Merrillville Branch - Upper Level
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your... more
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your technology problems. Patron must bring their device with them.

Wed, Aug 06, 4:30pm - 6:30pm
Cedar Lake Library - Public Tables
Join us and work on your crafts at the library! Bring yarn and a size H crochet hook or size 7 knitting needles and cotton yarn - or... more
Join us and work on your crafts at the library! Bring yarn and a size H crochet hook or size 7 knitting needles and cotton yarn - or bring along a project you're already working on! 

Cancelled
Wed, Aug 06, 6:00pm - 8:00pm
Merrillville
Why should the kids get to have all the fun? Join us the 1st Wednesday of each month for adult Dungeons & Dragons and experience the... more
Why should the kids get to have all the fun? Join us the 1st Wednesday of each month for adult Dungeons & Dragons and experience the adventure! Seats are limited, so registration is required.

Cancelled
Wed, Aug 06, 6:00pm - 7:30pm
Lake Station-New Chicago
Come to the library to use our LEGO® blocks to build what you want.

Thu, Aug 07, 10:30am - 12:30pm
Dyer-Schererville - Meeting Room Whole (A & B)
Bring any low-mess craft (e.g., knitting, crochet, cross-stitch, coloring, origami, jewelry-making) and enjoy meeting and sharing ideas... more
Bring any low-mess craft (e.g., knitting, crochet, cross-stitch, coloring, origami, jewelry-making) and enjoy meeting and sharing ideas with other crafters during this program.  

Thu, Aug 07, 10:30am - 12:30pm
Griffith-Calumet Twp - Meeting Room
Like to cross-stitch, knit, crochet, or do any other craft? Every Thursday, bring and work on your own project while enjoying the... more
Like to cross-stitch, knit, crochet, or do any other craft? Every Thursday, bring and work on your own project while enjoying the company of others.

Thu, Aug 07, 11:00am - 12:00pm
Merrillville - Small Group Room #2
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your... more
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your technology problems. Patron must bring their device with them.

Thu, Aug 07, 3:00pm - 4:00pm
Highland - Meeting Room A
Join the discussion of Better the Blood, which is our Once Upon a Crime Mystery Book Club selection for August. Pick up a copy at the... more
Join the discussion of Better the Blood, which is our Once Upon a Crime Mystery Book Club selection for August. Pick up a copy at the Highland Branch.

Thu, Aug 07, 4:00pm - 7:00pm
New venue Merrillville - Meeting Room A
The Friends Pre-Sale is from 4-7pm. You can pay to become a Friends Member at the door. Thousands of books, dvds, and cds are available... more
The Friends Pre-Sale is from 4-7pm. You can pay to become a Friends Member at the door. Thousands of books, dvds, and cds are available at fantastic prices!

Thu, Aug 07, 4:00pm - 5:00pm
Merrillville - Small Group Room #3
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your... more
Are you having laptop, smartphone, or tablet issues? Book this one-hour session to receive individualized assistance with your technology problems. Patron must bring their device with them.

Thu, Aug 07, 4:30pm - 6:00pm
Merrillville - Children's Programming Room
Join us on a family friendly, Dungeons and Dragons, campaign for preteens. We'll be referencing Heroes of Sol'an, 5th edition, for this... more
Join us on a family friendly, Dungeons and Dragons, campaign for preteens. We'll be referencing Heroes of Sol'an, 5th edition, for this adventure. New players are welcome.

Thu, Aug 07, 5:00pm - 6:00pm
Merrillville - Meeting Room B
Join Coates Inc. for a free interactive series of college & career workshops designed to help high school students prepare for life... more
Join Coates Inc. for a free interactive series of college & career workshops designed to help high school students prepare for life after graduation. High school-aged teens (ages 14-18) are welcome.

Thu, Aug 07, 6:00pm - 8:00pm
Munster - Large Meeting Room
Join us for our Thursday evening group of Adult Dungeons and Dragons! In this group, we'll work our way through the Curse of Strahd module.
This event is full

Fri, Aug 08, 1:00pm - 4:00pm
Dyer-Schererville - Meeting Room Whole (A & B)
Join an open play Mahjong session; there is no instructor but other players may share tips/directions. Please bring a game set if you... more
Join an open play Mahjong session; there is no instructor but other players may share tips/directions. Please bring a game set if you have one! On-hand gaming supplies are limited. Ages 18 & over.
This event is full

Fri, Aug 08, 1:00pm - 4:00pm
Merrillville - Meeting Room A
The Friends Book Sale is open to anyone interested in browsing through thousands of books, dvds, and cds-- all at fantastic prices!

Sat, Aug 09, 9:00am - 9:30am
Woodland Park - 1215 E 45th Ave
Young children and their families are invited to join us at Woodland Park for a storytime with books, songs, rhymes, and a guided tour... more
Young children and their families are invited to join us at Woodland Park for a storytime with books, songs, rhymes, and a guided tour through the on-site Story Walk. 

Sat, Aug 09, 9:30am - 4:00pm
Merrillville - Meeting Room A
The Friends Book Sale is open to anyone interested in browsing through thousands of books, dvds, and cds-- all at fantastic prices!

Sat, Aug 09, 10:00am - 12:00pm
Merrillville - Meeting Room B
Interested in any of the needle arts including knit, crochet, cross-stitch, and more? Join us for an opportunity to chat and create.... more
Interested in any of the needle arts including knit, crochet, cross-stitch, and more? Join us for an opportunity to chat and create. Please bring your own projects.

Sat, Aug 09, 11:00am - 2:00pm
Highland - Children's Programming Room,Meeting Room A
Join the Highland Arts Council for an exciting experience filled with fun and engaging games during the Highland Arts Walk Workshops!